June 2025 Board Meeting - Agenda

Surrey Public Library Board Regular Meeting
July 24, 2025 at 6:00 p.m.
Ocean Park branch

1. Call to Order & Land Acknowledgement

Surrey Libraries recognizes that our work takes place on the ancestral, traditional,
and unceded territories of the SEMYOME (Semiahmoo), q̓ic̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), q̓ʷɑ:n̓ƛ̓ən̓ (Kwantlen), qiqéyt (Qayqayt), xʷməθkʷəy̓əm (Musqueam) First Nations and on the ancestral and traditional territory of the sc̓əwaθən məsteyəxʷ (Tsawwassen) First Nation.

2. Adoption of the Agenda

3. Adoption of the Consent Agenda

Trustees may adopt in one motion all items appearing in the Consent agenda or, prior to the vote, request an item be removed from the Consent agenda for discussion, voting in opposition to a recommendation, or declaring a conflict of interest.

  1. Minutes of May 22, 2025, Regular Meeting of the Surrey Public Library Board.
  2. Financial Statement for the period ending June 30, 2025.
  3. July 4, 2025, Public Library Grant Award Letter to Board Chair from Director,
    Public Libraries Branch.
  4. July 4, 2025, Letter to MLA Trevor Halford from Trustee Leszczynski.
  5. July 9, 2025, Letter to MLA Mandeep Dhaliwal from Trustee Chang.
  6. July 17, 2025, Letter to MLA Elenore Sturko from Trustee Gillis.
  7. July 18, 2025. Letter to MLA Jagrup Brar from Trustee Kaluarachchi
  8. July 14, 2025, Corporate Report to Mayor and Council, UBCM 2025 Community
    Excellence Awards.

4. New Business/Discussion

  1. Risk policy revisions for approval
  2. Finance policy revisions for approval
  3. Convening Nominations Committee for approval

5. Information Items

  1. Staff Presentation/Board Development
    1. Library Finances 101: Michael Ho, Director Administrative Services
  2. Reports
    1. Key Strategic Initiatives and Measures Mid-Year Update
    2. Board Objectives Update Mid-Year Update
    3. Voice of the Customer Report: Jan-June 2025
  3. Verbal Updates
    1. Executive Committee
    2. InterLINK: Trustee Gillies
    3. Chief Librarian
  4. Upcoming Special Events
    1. Filipino-Canadian Book Launch: July 19, 10:30am-12:30pm, City Centre branch
    2. Youth Writing Contest Gala: October 15, 5:30pm-8:30pm, Surrey City Hall
    3. Newcomer Welcome Centre Grand Opening: November 7, 10:00am -12:00pm, City Centre branch

Trustees invited to view the events listing and attend programs of interest.

6. Roundtable

Trustees to share briefly about courses or events attended on behalf of the Library.

7. Motion to Move to In Camera Meeting

8. Next Meeting

September 25, 6pm, City Centre branch
(with exclusive tour of Newcomer Welcome Centre at 5:30pm)

9. Motion to Adjourn